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To enhance the educational experience of students at MVRCS by subsidizing instructive enrichment programs conducted in cooperation with teaching staff.
Our Fundraising helps our Students outside the classroom with Ribbons & Prizes for Science Fair. Our annual Pasta Dinner provides funds for new or replaced books in our School Libraries, T-Shirts for 8th Grade, Stepping-Up Day and Two High School Scholarships.
Our Fundraising helps provides Teachers & Staff with Breakfast refreshments for monthly meetings, Teacher/Staff Appreciation Luncheon and Special recognition throughout the year.
Everyone gets into the spirit by participating in a variety of fund raising efforts and it is important for you to remember that every donation makes a difference – no matter the amount.
MYSTIC VALLEY REGIONAL CHARTER SCHOOL
PTO GENERAL BODY MEETING
MINUTES OF MEETING NOTES —Approved
May 17, 2011
PTO Leadership Team Members present:
Minola Casullo – Co-President Carol Naczas – Secretary
Doreen Bibilos – Co-President Maryann Campana – Everett Rep
Cathy Brady-Palma – Vice President Stacia Miele – Medford Rep
Ami Wood – Treasurer
Doreen Bibilos, Co-President, opened the meeting by welcoming all attendees. A written agenda for the meeting was prepared in advance and presented at the General Body Meeting.
The minutes from the March 15, 2011 meeting was reviewed by the general body members present. Whereas a quorum was present, a motion was made and seconded to approve the minutes from March. The motion passed.
Ami Wood, treasurer, presented the treasurer’s report: $12,076.34 in checking; $10,032.59 in savings; $18,000 in 3 CDs for the Scholarship and Library Funds for the next two years. The combined total of accounts is $40,108.93. There is a big deposit pending as a result of the gala.
Committee Reports and Events
Auction/Dinner Dance: Ami reported on the great success of the Gala held April 2, at the Danversport Yacht Club. The grand total of moneys from the auction items was $27,526(!) surpassing the previous gala. Many generous donors — some anonymous, others providing matching gifts — contributed to the success of the evening. Many thanks go to the Auction Committee as well as Minola, for the long hours and hard work on pulling together this very profitable and fun event.
A discussion followed on how to keep up the momentum from the gala regarding fundraising. The Gala is too much work to hold every year and a yearly event suffers from diminishing returns. However, the possibility of holding another, somewhat smaller, recurring event on the off year was met with interest. Other ideas of possible fundraisers, some simple (50/50 raffle), some more involved (a night at Giggles) were tossed out. The PTO will be trying to come up with some new and different ideas for future fundraisers.
Scholarship Committee: Maia reported the committee has made their decision as to the recipients of this year’s PTO Scholarship. The winners of the two $2,500 scholarships will be announced at the Senior Luncheon. Maia asked Ami about the possibility of adding a small budget for the Committee next year to allow for the administrative work involved (copying, etc.) as well as to provide a small lunch for the committee when it meets to review the applications. Maia and Ami will discuss off-line an appropriate amount to add to next year’s budget.
Spring Box Top Challenge: Stacia reported that the Spring Box Top Challenge was another success. The kids really enjoy participating. This time the winning classroom won an extra recess and each participating class won a whiffle ball/bat set. The next submission for Box Tops will be in October. Stacia was asked how much work it was to prepare the box tops for submission and if there was anything the parents could do to help make the process more efficient. Submission requirements are that they be presented in groups of 50 by size, so any orderly presentation of the tops that makes the preparation easier would be appreciated. The group was reminded about the other brand fundraisers in which the PTO participates: Stop & Shop Rewards, Target Rewards, Campbell Soup labels, and Coke points are all welcome.
New Business
Elections: Doreen led the election process for the following year’s Leadership team. Returning members are up for reelection and nominations were taken for the open positions. Doreen distributed ballots to all present and voting began.
Ballot:
Co-President: Current — Doreen Bibilos
Co-President: Open
Vice-President: Open — nominated: Ann Carroll
Treasurer: Current — Ami Wood
Secretary: Current — Carol Naczas
Everett Representative: Current — Maryann Campana
Malden Representative: Open — nominated: Nicole Manseau
Medford Representative: Open
Melrose Representative: Current — Andrew Schaad
Stoneham Representative: Open
Wakefield Representative: Current — Sheila Lawson
IT Advisor: Current — Wai Cheng
Doreen closed the voting and she and Minola tallied the votes. All current members and those nominated above were elected. The open positions remain open. A motion was made and seconded to destroy the ballots. The motion passed.
8th Grade Moving Up: The 8th Grade Moving Up ceremony is scheduled for June 24, 2011. Cathy is gathering the information needed to order the T-Shirts that the PTO provides to all the 8th graders.
Kindergarten Meet and Greet: The PTO-sponsored Kindergarten Meet and Greet is scheduled for June 14, 2011, from 6:30-8 p.m. in the Multi-Purpose Room in the Annex. The set-up will be the same as last year with tables by towns, some activities for the kids, and a Hoodsie Ice Cream bar. Doreen needs some additional help (there will be some kids from the High School volunteering) as she’ll be attending the event as a parent. Stacia, Ami, and Maia volunteered to help with the pre-event work. All who want to help out that night should arrive for set-up at 6 p.m.
New Teacher Welcome Baskets: Minola is preparing the welcome baskets given to the new teachers hired from out of state. These have been well-received over the years and are filled with Boston-related items. Minola will have samples at the next meeting. Maryann has volunteered to take this task over for next year.
Key Club Request: Doreen received a request from the Key Club for help renting a helium tank for their Pastapalooza event. A motion was made and seconded to donate $50 to the Key Club to rent a helium tank for their Pastapalooza event and for any money left over to be donated to the Key Club fundraiser. The motion passed.
Announcements:
Pastapalooza: The Key Club will be holding their annual Pastapalooza fundraising event at the Everett Campus Multipurpose Room on May 19, 2011 from 5:30–9 p.m. Cost is $5/person. This event is hosted in conjunction with the HS Art Club and the Student Government. The Art students will have their work on display and guests will be entertained by a talent show.
Board of Trustees Meeting: The next Board of Trustees meeting will be held on Thursday, June 9, 2011, at 7 p.m. in the Multi-purpose Room in the Annex.
Next Meeting: The Next meeting will be a joint PTO/PAC meeting to be held on Tuesday, June 21, 2011 at 7:00 pm.
Closing Statements: The PTO bid a heart-felt congratulations to Minola, as her daughter prepares to graduate next month. The entire PTO thanks Minola for her many years of dedication, hard work, long hours, and unfailing support to the students and school. We will miss her wise counsel and wish Minola and her family all the best as they begin a new journey. Thank you, Minola.
Meeting adjourned by Doreen at 9:00 p.m.
Note: These notes are considered the official “Minutes of Meeting Notes” for the Mystic Valley Regional Charter School PTO and not those of the PTO Secretary’s personal notes.
